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Smart Outlook add-ons, Two

Anagram

If you puzzle over the best way to save keystrokes, check out Anagram. The free-to-try companion app works with Outlook, Salesforce.com, Gmail, Palm Desktop, and NetSuite (there’s also a version for BlackBerry.) On a desktop, hit the hot-key combo to copy text. Anagram works out if the text belongs in an address book, calendar, or new e-mail message.

Xobni

Searching for a contact or message in Microsoft Outlook used to require generous patience because of the program’s leisurely pace. Comparatively, Xobni is a Olympic sprinter.

Search for a name or subject in its cheery modern interface and it will produce a list of correspondence lickety split. You can reply, forward, or open a message or document from Xobni. It also throws in public information scraped from Facebook, Skype, LinkedIn, and Hoovers to add extra personal context. Dataheads get the additional gift of e-mail stats.

Gwabbit

Similar to Anagram, free-to-try Gwabbit focuses only on contact creation, but takes it one step further. Rather than have you highlight key data points, Gwabbit scans the signature block and automatically fills in a new contact record.

Google Calendar Sync beta

The fastest way to fill in your Google or Outlook calendars is to let them feed each other. Google Calendar Sync beta is a freebie that shuttles events unidirectionally or bidirectionally between the two services.

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Smart Outlook add-ons

Xiant Filer beta

Created by Paul G. Allen (Microsoft’s co-founder) and team, Xiant Filer (pronounced ZI-ant) is a beta add-on for Microsoft Office Outlook that helps you quickly move individual e-mail messages and entire threads from the in-box to the appropriate folder, in just a click. Organizing messages by topic is another option.

MailStore Home

The free MailStore Home does two things: archives in-boxes for up to three separate e-mail accounts, and quickly searches through the contents, including the body of e-mail attachments. Burning the lot of the messages to a CD is another storage option. Despite a few limitations, MailStore Home will be an immensely practical tool for some.

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“About Me” Page

There are four main questions that readers want answered on your About Me page:

1. who you are…
2. your expertise and how it addresses…
3. their problem or goal, and how they can…
4. contact you

Here is a sample “About Me” page that answers these questions:

Hi, I’m Jane Smith and I write TransitionMomBlog (who Jane is) to help women make the transition from full-time mom to successful entrepreneur (the reader’s problem or goal). I started TransitionMomBlog in 2004 (Jane’s expertise – shows she has been blogging for two years) to help other women deal with the sometimes overwhelming prospect of starting a new business while still running a household (how Jane helps them overcome their problem or achieve their goal). Prior to raising my family, I spent over ten years as a teacher, corporate trainer and workshop leader (Jane’s expertise, both as a mom and a business person). To contact me, please email XXX (how to contact Jane).

Key Features for Your About Page

So what should an About Page include?

This is really a matter of personal preference and something I’d like to hear your opinions on but here are a few things I include on some of my blog’s about pages:

• Photo: I like to see some sort of picture of the person I’m reading. It definitely adds something for me.
• Blog objectives: Succinctly sum up the point of your blog. What is it about? What will readers gain from it?
• Introduce Yourself: You probably want to keep your introduction down to a short one – but particularly talk about your experience with the topic you’re writing about. Why should they listen to you? What is your context and background?
• Introduce Blogging: Depending on your topic you might want to introduce the idea of a blog (or at least link to an article/post about it. Many first time blog readers don’t understand things like categories, comments, RSS etc. Also point them at some good starting points in your blog – key articles etc.
• Contact Details: I’m planning a longer post on this later – but consider giving your readers a way of getting in touch with you. Again its about transparency and interactivity.

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